Typically guests will consume 1 drink per hour. Lets just say you have 250 guest for a 4-hour event. (Adjust per your estimated guest count and hours)
# of guests x hours of party time
(250 guest x 4 hours = 1000 drinks)
Adjust Percentage by how you much of each category your guest may drink. Make sure your total percentage equals 100% among all categories. For this example we will assume only beer and wine.
Beer 40% of guest
Wine 60% of guest
Beer 40%
Total # of drinks x 40%
1000 x 40% = 400 beers
We recommend can beer (24 case)
Kegs contain 15.5 gallons or 165 12 oz servings
Wine 60%
(Total # of Drinks - Beers) x 60%
(1000-400) x 60% = 360 glasses of wine
750 ml bottle of wine serves 5 glasses
360 glasses of wine / 5 glasses = 72 bottles of wine
1 bottle for every 8 guests enough for 1/2 glass for each guest
250 guests / 8 = 31.25
about 32 bottles
Here’s where is gets tricky, any drinks not considered beer or wine will fall into this category. Calculating what you need will be determined by the amount of cocktails and their ingredient. Limit is 2 custom cocktails unless it is an open bar.
Total # of Drinks - Beer - Wine = # of Mixed Drinks
The average cocktail consist of:
1.5 oz liquor
1/4 - 1/2 oz Lemon/Lime Juice
4-6 oz
You can't forget to hydrate! You can estimate guests will drink 12 oz every 1/2 hour - hour during your event. For beverage dispensers account for 4 12 oz glass per person or 1000 glasses of water.
50 guest - 4 hour event - 200 Drinks
80 Beers
15 Bottles of Wine
48 Cocktails
(No wine, 120 cocktails)
100 guest - 4 hour event - 400 drinks
160 Beers
29 Bottles of Wine
96 Cocktails
(No wine, 240 cocktails)
150 guest - 4 hour event - 600 drinks
240 Beers
44 Bottles of Wine
144 Cocktails
(No wine, 360 cocktails)
250 guest - 4 hour event - 1000 drinks
400 Beers
72 Bottles of Wine
240 Cocktails
(No wine, 600 cocktails)
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